Tuition Policy
Student Records
Educational Records Maintained
Access to Files
Transcripts
Medical Student Performance Evaluation (MSPE)
Other Information Resources
Tuition Policy for Medical Student in the University Program (exclusive of the MSTP program)
This policy is effective for all students in the Class of 2009 and subsequent classes. That is if members of the Class of 2009 do not graduate in 2009 for academic reasons, they are subject to these policies. The tuition may change annually at the discretion of the Dean.
Students enrolled in the 4-year MD program, or the 4-year dual degree programs (e.g., MD/MS in Anatomy; MD/MBA; MD/MA in Bioethics), are responsible for 4 years of annual tuition. Students in these 4-year programs, who elect to take an additional fifth year within the School of Medicine, will pay a Continuation Fee for the additional year. The Continuation Fee, which will be paid in lieu of tuition during the 5th year, will be 5% of the then-current annual tuition fee.
Students who must repeat one year (or portion thereof) for academic reasons, will pay 50% of the regular tuition (or appropriate prorated portion) for the repeated year. Students who must repeat a year for any other reason (non-academic, disciplinary reasons, unprofessional behavior, etc.) must pay full tuition for the additional year and for all subsequent years until graduation at the then-current rate.
Students who must repeat two years for academic reasons, will pay five consecutive years of full tuition and will only pay 50% of the then-current tuition in their sixth and final year.
Students taking CWRU coursework outside the School of Medicine for a degree other than an MD or other than the 4-year MD/MBA program will have tuition assessed by the School offering the course(s).
Students in dual degree programs, who must repeat a year in the School of Medicine, must drop out of the second program until after they have been awarded their MD degree.
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Student Records
Student records are handled in accordance with federal and state laws as outlined in the General Bulletin of the University. The Family Educational Rights and Privacy Act of 1974 (FERPA) identifies certain rights that students have concerning their education records.
First, the University may not release personally identifiable student records to a third party, with certain specific exceptions, unless the third party has requested the information in writing and the student has consented, in writing, to its release. The University may release directory information about a student, unless the student submits a written request that any or all such information not be released.
Second, a student may request, in writing, an opportunity to inspect and review the student’s official files and records maintained by the University and may, if appropriate, challenge the accuracy of those records. The University is permitted a reasonable time, not to exceed 45 days, to respond to such a request.
Third, a student may file with the Family Policy and Regulations Office of the U.S. Department of Education, a complaint concerning what he or she believes to be the University’s failure to comply with FERPA.
Finally, a student may obtain from the Registrar’s Office a copy of the policy which the University has adopted to meet the requirements of FERPA.
The information below is presented in compliance with the provisions of FERPA, which requires the University to notify students annually of their rights and the University’s policies and procedures. Specific procedures may vary slightly among the schools and colleges of the University, and each student is encouraged to inquire at the Registrar’s Office if any question arises.
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Educational Records Maintained
The following records are generally maintained for each student in the School of Medicine in order to facilitate and document the student’s academic work. Access to these records is normally limited to the staff of the Dean’s Office and to other school officials, as identified by the school, who have a legitimate educational interest.
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Directory information
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Application materials
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Pre-admission and other test scores
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Transcripts of current and past academic work
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Copies of correspondence between the student and the Dean’s Office
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Reports on the student’s academic progress
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Letters presenting medical reasons for a student’s absence
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Materials related to academic or disciplinary probation, if applicable (notation of certain forms of disciplinary action is not retained in the student’s permanent record)
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Reports from auxiliary services
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A photograph of the student, if furnished
Office of Financial Aid
The following records are maintained for students in order to administer the University’s programs of financial assistance. For the School of Medicine, these records are maintained in the Office of Financial Aid. Access to these files is normally limited to school officials, as identified by the school, who have a legitimate educational interest to review the information and, subject to the requirements of FERPA, or to those necessary for the student to obtain externally funded financial assistance:
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Parents’ financial information*
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Student’s financial information
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School of Medicine Financial Aid Application
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Parents’ federal income tax return (IRS form 1040, 1040A, or 1040EZ)*
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Verification Forms (Dependent and Independent students)*
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Copies of application for Stafford Student Loan
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Copies of student’s financial aid award
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Statements regarding assistance from outside sources
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Copies of all correspondence and interview notes related to requests for financial assistance
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Copies of draft registration compliance form
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Correspondence from a parent including a specific request that it be withheld from student*
*Items marked with an asterisk are items to which the student may not be allowed access under FERPA.
Office of the Registrar
The Office of the Registrar at the School of Medicine keeps records that include current schedules and grade reports. In addition, the office works in conjunction with the University Registrar to maintain the complete historical permanent record of courses and grades on computer.
Departmental Files
An academic department may maintain a semi-permanent file for a student whose course of study is under the direction of members of that department. The student should check with the chairperson of his or her department with respect to any such file.
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Access to Files
A medical student may request, in writing to the Registrar, an opportunity to review the contents of the student’s educational file. Information concerning a student’s right to access educational records is available at: http://www.case.edu/provost/registrar/student_records.html .
Transcripts
Transcripts are protected by FERPA, and are only released with the written consent of the student or otherwise permitted under FERPA. Transcripts will not be issued to, or on behalf of students who have not discharged all delinquent obligations to the University. The Office of the Registrar of the SOM (368-6137) provides an official academic transcript for a $5.00 fee (per transcript). Transcripts from other colleges within the University may be obtained from the University Registrar at Yost Hall (368-4310).
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Medical Student Performance Evaluation
The Medical Student Performance Evaluation (MSPE) must be reviewed within the Office of Student Affairs at the Case School of Medicine under the supervision of a staff member.
Other Information Resources
Students who enroll in the School of Medicine are subject to all of the rules, regulations and policies of the School of Medicine and of Case Western Reserve University. This handbook is intended to provide a general overview rather than an exhaustive description of student rights and responsibilities and contains references to other sources of detailed information. It is the responsibility of each student to become familiar with all appropriate policies of the University and the School of Medicine, which are subject to review and revision.
Other sources of information include the General Bulletin of the University, the Bulletin of the School of Medicine, and the syllabi and catalogs of the School of Medicine. For students in the School of Medicine, the Society Deans and other members of the administration monitor these policies and regulations. More information on specific policies and regulations can be obtained through the Office of Student Affairs.
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