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TABLE OF CONTENTS

Office of Student Affairs and the Academic Societies

Upon matriculation to the CWRU School of Medicine, all students are randomized into one of five Academic Societies that are named after important people in the history of the medical school. The Academic Societies are led by Society Deans who serve as advisors and mentors, helping students navigate the curriculum and providing students with advice and support for residency and career planning. The Society Deans function in a group practice model and are available 24/7. Students work primarily with their Society Dean, but are encouraged to use the resources of all five deans. The Societies aim to foster close relationships and a sense of community among students. 

Also see The Academic Societies of the School of Medicine

Vision: Upon graduation, our students will possess the same excellence, idealism, and positivity that brought them to medical school.

Mission: The Office of Student Affairs and the Academic Societies is committed to student well-being, academic mastery, and student attainment of their career goals.

Action: The Academic Societies are home for advising at the School of Medicine. There is a four- year curriculum for:

The following table summarizes a four year curriculum in personal, academic and career advising:

 

Years

 

Personal Advising/Wellness

 

Academic Advising/Support

 

Career Advising/Support

 

 

 
 

1

&

2

  • Society Dean 1:1 meetings
  • Referrals: UCS, UHS, Disability Services, Title 9 office
  • Reviewing attendance history
  • Creating Community: Intersociety Council (ISC), Oath Writing Workshop, Rising Ceremony
  • AMSA therapy dogs with exams
  • Yoga in the school
  • Society Dean 1:1 Meetings
  • PLP’s: group meetings
  • Tutoring/Consult Tables
  • Educational Support Services (ESS)
  • Remediation Planning
  • Timing of and preparation for USMLE exams
  • Publish Match Timeline-starts in year 2
  • M2 Planning Worksheet: summer research, clinical mentors, academic review
  • M3 Planning Worksheet: USMLE Step 1 timing, Research block planning, clinical core schedule choice
  • Society Dean 1:1 Meetings
  • Dean’s Specialty Dinners
  • Interest Groups
  • AAMC Careers in Medicine
  • CV Preparation and review
  • Choices Workshop

 

 

 

 

3

 
  • MSPE #1: M4 Planning Worksheet: choosing electives and AI’s, meeting graduation requirements
  • Publish Match Timeline
  • CWRU Roadmap to Residency
  • MSPE Meeting 1: finding mentors, LOR’s, CV Review
  • Sharing protected data: CWRU 3 year match averages,
  • NRMP report of CWRU matched students
  • ERAS and NRMP messaging and support

 

 

 
 

4

 
  • Review Audit Checklist for Graduation Requirements
  • Timing of and preparation for USMLE exams
  • Publish Match Timeline
  • Acting Internship anatomy preparation
  • MSPE #2 & 3: Letters of Recommendation strategy, personal statement
  • Personal Statement Workshops
  • Interviewing Workshops
  • ERAS and NRMP messaging and support
  • Assisting students in SOAP


Student Wellness/Personal Advising
The School of Medicine conducts education in a way that promotes student wellness. This stems from a deeply ingrained ethos that “students are junior-colleagues” to the faculty. Structural innovations in education such as learning in groups, pass/fail grading, limited examinations, and academic societies have shown to improve student wellbeing. The school acknowledges that medical school is stressful and the Society Dean is available as a confidential advisor to help a student develop a plan for success. The Office of Student Affairs also actively supports balancing programs such as yoga in the School of Medicine and therapy dogs at stressful times.

Academic Advising
The Society Deans monitor and support students throughout their time at the School of Medicine. This support takes the form of 1:1 meetings, small group meetings, and class meetings, preparation of timelines, USMLE Exam preparation, and preparation of the clinical schedule. This culminates in the preparation of the Medical Student Performance Evaluation (MSPE). The Society Deans are assisted by the Office of Academic Advising which provides tutoring and learning skills training.

Career Advising
The Office of Student Affairs coordinates a four year curriculum to help students find a specialty and secure a residency position. Activities range from 1:1 counseling, small group workshops, large group presentations, promotion of near-peer advisors and student interest groups, AAMC Careers in Medicine presentation, maintenance of the CaseMed Guidebook website, sharing national and school specific data with students, Electronic Residency Application System (ERAS) education, and National Residency Matching Program (NRMP) education.


The Society Deans

Robert Haynie, MD, PhD, Associate Dean for Student Affairs; Dean of the Robbins Society
Marjorie Greenfield, MD, FACOG, Inaugural Society Dean for H. Jack Geiger Society
Margaret Larkins-Pettigrew, MD, MEd, MPPM, FACOG, BSN, Assistant Dean for Student Affairs; Assistant Dean of the Robbins Society
Lynda Montgomery, MD, MEd, Assistant Dean for Student Affairs; Dean of the Blackwell-McKinley Society
Steven Ricanati, MD, Assistant Dean for Student Affairs; Dean of the Wearn Society
Charles Kent Smith, MD, Senior Associate Dean for Student Affairs; Dean of the Satcher Society


Office Support Staff

Molly Gillahan
Room E423 | Phone: 216.368.3164 | Email: mag167@case.edu
Ms. Gillahan is the Operations Manager for the Office of Student Affairs. Ms. Gillahan is the Operations Manager for the Office of Student Affairs. Ms. Gillahan provides direct administrative support to the office, assists with student issues, and coordinates the schedules of Drs. Kent Smith, Lynda Montgomery, Steven Ricanati, and Marjorie Greenfield.

Sylvia Hart
Room E421 | Phone: 216.368.2212 | Email: svh@case.edu
Ms. Hart is the Department Assistant for the Office of Student Affairs. Ms. Hart provides direct administrative support to the office, coordinates the schedule of Drs. Robert Haynie and Margaret Larkins-Pettigrew, coordinates the Graduation Awards program, and assists with student issues.

Jennifer Hawkins

Room E421 | Phone: 216.368.3442 | Email: jxh14@case.edu
Ms. Hawkins is the Financial Administrator for the Office of Medical Education, including the Office of Student Affairs and the Academic Societies. Ms. Hawkins also oversees the budgets of student organizations and processes student activity fund requests.

Richard Masley
Room E404 | Phone: 216.368.2485 | Email: ram5@case.edu
Mr. Masley is the Manager of Facility Support for the Office of Student Affairs and the Academic Societies and assists with student reimbursements. Mr. Masley provides facility support to medical students, faculty, and staff, including lockers, and tables. He also serves as the Maintenance Department contact person. All student requests for table or chair set-up and AV assistance should be e-mailed directly to Mr. Masley.

Other Offices managed by the Office of Student Affairs and the Academic Societies

Published and maintained by the Office of Student Affairs and the Academic Societies
Revised 3/02/17