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Summary of May 8, 2003 CME Minutes

  1. Comments from the Chair

Dr. Murray Altose mentioned two memos recently sent by Dr. Kent Smith, Vice Dean for Students:  1) an invitation for development of two-week electives, and 2) a request for application for the position of Society Dean for each of the four “societies” in the new advising/mentoring program.  The objective of the societies is to provide a mechanism for ongoing advising and mentoring of students for individual program planning, selection of electives and academic enrichment opportunities, and career planning.

Society Deans are expected to be involved in writing the Dean’s Letter.  This raised the issue of potential bias and conflict of interest if these Deans are also entrusted by the students with personal and confidential matters.  As of July 1998, the student affairs responsibilities and the Dean’s Letter responsibilities were separated and given to two different people.  Dr. Altose mentioned that he would discuss this matter with Dr. Henson.

  1. Information Technology Update

Dr. Thomas M. Nosek, Associate Dean for Biomedical Information Technologies, highlighted recent projects/accomplishments.  He is preparing a strategic plan for Information Technology for the School of Medicine for the Dean that will be submitted to the Office of the Provost next week.

CWRU hosted the 13-School Consortium last weekend.  CWRU attended the Graylyn Conference on Technology Innovation in Medical Education at Wake Forest University.  Dr. Nosek expressed his belief that CWRU is ahead of all other medical schools in Information Technology.

One of the current projects at CWRU is a tracking system for student performance that contains all student data in one database.  This system would make it possible to generate reports specific to the needs of the Dean, Registrar, society deans, preceptors, and clerkship directors.  Dr. Nosek hopes to expand this project to the core clerkships.  The details of the actual data that would be provided will be worked out with the Registrar, Mr. Joseph Corrao, who is the “owner” of the database.  E-mail prompts would appear on the evaluator’s e-mail before an online evaluation deadline and would continue to appear until submission of the evaluation.  Passing pertinent information on the student from one clerkship to the next is under consideration.  This project should be completed by June and implemented for the new academic year starting in July.  Dr. David Preston, the Neurology clerkship director, is piloting this initiative.

Discussion focused on concern about biasing new clerkship directors by relaying student deficiencies from the past clerkship.  In order to be a positive experience, the new clerkship director would need to work with the student to remedy the deficiency.

Dr. Nosek mentioned that video streaming of lectures is now the default system, waived only by the express wishes of the specific lecturer, the presence of a patient, or the imminent violation of a patient’s confidentiality.  The system measuring “hits” to the video streaming files indicates frequent student use.  Dr. Nosek anticipates utilization of a new software in the fall that would enable the faculty’s PowerPoint slides to advance in synch with the lecture presentation.  This would necessitate use of PowerPoint by all faculty in preparation of their materials and, in addition, instruction, where necessary, in use of the electronic pointer.  A survey of Year I and Year II students indicated that video streaming has not changed lecture attendance.  Video streaming can also lead to more efficient and creative use of time.  While some discussants expressed concern that misuse of this system could add more hours, Dr. Nosek replied that some faculty intend to reduce the number of in-class hours by incorporating videos.  Faculty recognize the diversity in student learning styles.  Video streaming is not intended to be the preferred manner of learning by all.  The incorporation of video streaming into the curriculum offers the faculty one more way to interact with students.

This is the second consecutive year for use of electronic exams for the Year I and Year II classes.  The system has been perfected so that disruptions during exams are rare.  Faculty can incorporate the following into their exams:  sound files, videos, simulations, and animations.  Dr. Nosek is trying to meet with faculty earlier this year to give them adequate time to change their exam questions using these innovative features.  Headphones are here and ready for use to eliminate the distraction of the various sound files echoing throughout the exam.

  1. Report from the Flexible Program

Dr. Kent Smith announced that five or six new two-week electives for Year III students have been publicized via the ListServ.  Some faculty have chosen to modify their four-week electives, and others have preferred to keep their one-month format.

  1. Kaiser-Permanente Excellence in Teaching Awards

On April 30, Dr. Altose chaired the Kaiser Permanente Excellence in Teaching Award effort, organized by Ms. Minoo Golestaneh, and attended by 23 students.  Dean Horwitz increased the number of awards to 2 pre-clinical teachers and 2 clinical teachers.  The students selected recipients, and the awards will be made at commencement on May 18.

  1. Dr. Altose recognized Mr. Scott Walker, Class of 2003, for his four years of service as student CME representative.  He thanked Mr. Walker for all his contributions and wished him success in his residency.

See Curriculum Revision Update section.

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