NIH Commons
• ESNAP
• Just-in-Time
• No cost extensions
CRISP
NIH Ranking Information
Federal Demonstration Program
PeopleSoft
ESNAP definition: Allows an institution to review non-competing grant data and submit a progress report online.
ESNAP Policy (http://grants2.nih.gov/grants/guide/notice-files/NOT-OD-04-024.html )
NIH OPENS ESNAP TO FEDERAL DEMONSTRATION PARTNERSHIP MEMBERS
RELEASE DATE: February 05, 2004
NOTICE: NOT-OD-04-024
National Institutes of Health (NIH)
(http://www.nih.gov/)
Effective January 1, 2004, the National Institutes of Health (NIH)
invites all Federal Demonstration Partnership (FDP) members to
participate in its NIH electronic Research Administration (eRA)
electronic Streamlined Non-competing Award Process (eSNAP) pilot.
eSNAP, a component of the NIH eRA Commons system, enables extramural
grantees to submit an electronic version of the SNAP Type 5 (non-
competing) progress report through a Web interface.
Currently, 46 of the 780 Commons-registered organizations are
authorized to submit SNAP progress reports via the Commons. Since the
start of the eSNAP pilot in November 2003, users have transmitted a
total of 762 eSNAPs to the NIH. To access the eSNAP Web interface,
institutions and users first must enroll in the Commons. Once an
institution is registered, an authorized business official needs to
request eSNAP functionality from the NIH eRA Commons Helpdesk by e-
mailing commons@od.nih.gov or calling (toll free) (866) 504-9552.
As part of the eSNAP pilot, NIH is testing potential changes in certain
SNAP progress report business processes. Therefore, before granting
eSNAP access, NIH requires that the participating institutions agree to
test these new business processes through an up-front agreement.
Business process changes that are unique to eSNAP include:
Progress Report Submission: The current paper process requires submission of progress reports 60 days before the budget start date.
eSNAP submissions are due 45 days prior to the budget start date, thus
providing the PI & institutional administrative officials an extra 2
weeks.
Research Accomplishment & Other Significant Changes: Continues to be an integral part of the progress report narrative; however, in the
eSNAP system, the capability for this data to be uploaded separately
has been developed. Eventually this will allow for periodic electronic
updates throughout the budget period, not just annual submission. One
goal here is to provide NIH programmatic officials with information
that could be easily accessible for science highlights and/or
congressional justifications.
Citations: If a citation is published in a journal available online, the PI can include the link to the on-line journal in lieu of
submitting a hard copy of the reprint.
- Vertebrate Animal IACUC and Human Subjects IRB Approval Dates: One significant difference being tested in eSNAP involves the reporting of
vertebrate animal and human subjects approval dates. In the electronic
process, these dates are not captured at the time of eSNAP submission.
Instead, participating grantees agree to provide this data on a
retrospective quarterly basis. NIH will provide each institution with a
spreadsheet listing all progress reports submitted via eSNAP that
involve vertebrate animals and/or human subjects. The institution will
be responsible for entering the approval date for each project and
returning the spreadsheet to NIH by the specified due date. The
immediate goal of this type of data collection is to continue to assure
full compliance. Once data has been collected and analyzed from a
larger population of eSNAP participating grantees, NIH expects the data
to support a permanent change to the business process; i.e.,
eliminating routine reporting of approval dates for SNAP progress
reports.
- Key Personnel Report: Still required with every progress report; however, the eSNAP system stores the electronic submission to allow for
easy access and update in future years.
- Submission Authority: The eSNAP system provides the capability for a grantee institution to delegate the authority to submit an eSNAP to the
PI. This authority can be selectively granted; i.e., it need not be
granted to all PIs. When a PI has been delegated this authority and
submits an eSNAP to NIH on behalf of the grantee, an e-mail
notification is sent to the authorized organizational official. It is
important to note that the delegation of submit authority to a PI in no
way lessens the responsibility of an authorized organizational official
to comply with required assurances and certifications.
ESNAP: Difference from Paper Submission
- 45 day submission deadline (vs 60 days with hard copy)
- Incorporates centrally stored grantee information (in the Institutional Profile) and PI information (in the Person Profile)
- For publications that are available electronically, can include link rather than submit hard copy reprint
- Key Personnel Data Page—system stores previous submission to allow easy updates in future yrs
- Testing business process change re: submission of IRB and/or IACUC approval dates
- Approval dates will not be required at time of e-SNAP submission. Instead grantees agree to provide data on a quarterly retrospective basis. Goal is to assure full compliance. NIH expects the data to fully support a permanent change in the business process; i.e., eliminating the need for routine reporting for SNAP progress reports
- Retrospective data collection will be required until NIH has collected & analyzed data from a larger population of participating grantees
eSNAP users guide is also available online at:
http://era.nih.gov/Docs/eSNAP_UG_August2003.pdf.
NIH ERA Commons (https://commonsdemo.era.nih.gov/commons-demo/index.jsp)
Commons 2.7.2.3 was released on April 25th and is now available. Features of this release includes many performance upgrades and supports changes necessary for the May 2nd rollout of Public Access Manuscript Submissions. Additionally, 2.7.2 contains the features released last week, which include:
• Closeout Submissions of Final Invention Statement and Final Progress Report through Status.
• Ability to disperse Meeting Materials in Internet Assisted Review
• Display of Submission Errors within CGAP and soon grants.gov submissions.
The NIH eRA Commons Demo Facility contains all the features of the NIH eRA Commons (exceptions are listed below) but in a sample data environment. To use the Demo Facility, you need to Create a Demo Account , which will create both a Signing Official (SO) and Principal Investigator account for you to use. In addition to creating these Accounts, the process creates a sample institution and a number of sample applications/grants for you to use in learning all the features of the NIH eRA Commons. Once you log in to your account, you can try all the features of the NIH eRA Commons.
NIH ERA Commons Support Page:
http://era.nih.gov/commons
Just in Time Definition:
Within Status, users will find a feature to submit Just-In-Time information when requested by the NIH. NIH policy allows the submission of certain elements of a competing application to be deferred. Through this module, institutions can electronically submit the information that is requested after the review, but before award.
Just-in-Time Procedures (http://grants.nih.gov/grants/policy/nihgps_2003/NIHGPS_Part4.htm)
NIH uses just-in-time procedures for certain programs and award mechanisms. These procedures call for limited information (e.g., a budget justification and a biographical sketch) to be submitted with investigator-initiated applications and allow for a possible NIH request for additional information, including information concerning other support, when the application is under consideration for funding. Just-in-time procedures also allow an applicant to defer certification of IRB approval of the project’s proposed use of human subjects, verification of IACUC approval of the project’s proposed use of live vertebrate animals, and evidence of compliance with the education in the protection of human research participants requirement until after completion of the peer review and just prior to funding. (Applications in response to RFAs also may be subject to these procedures. The RFA will specify the timing and nature of required submissions.)
Information on other support will be requested as part of the just-in-time procedures. IC scientific program and grants management staff will review this information before award to ensure the following:
- Sufficient levels of effort are committed to the project.
- There is no scientific, budgetary, or commitment overlap.
- Scientific overlap occurs when (1) substantially the same research is proposed in more than one application or is submitted to two or more funding sources for review and funding consideration or (2) a specific research objective and the research design for accomplishing the objective are the same or closely related in two or more applications or awards, regardless of the funding source.
- Budgetary overlap occurs when duplicate or equivalent budgetary items (e.g., equipment, salaries) are requested in an application but already are provided by another source.
- Commitment overlap occurs when an individual’s time commitment exceeds 100 percent, whether or not salary support is requested in the application.
Overlap, whether scientific, budgetary, or commitment of an individual’s effort greater than 100 percent, is not permitted. Any overlap will be resolved by the IC with the applicant and the PI at the time of award.
- Only funds necessary to the approved project are included in the award.
For modular applications, the applicant is not required to submit detailed budget information in the application. In lieu of the standard budget forms, the applicant requests total direct costs for each year of support requested. The request must be accompanied by budget narrative for all personnel (by position, title, and level of effort), including consultants and “to be appointed” positions, and, when applicable, for consortium/contractual costs. NIH will request additional budget information in exceptional circumstances only. Other support information will be requested only for modular applications likely to result in an award. (See Subpart B of this part for more detailed coverage of modular applications and awards.)
No Cost Extensions through NIH ERA Commons
No-Cost Extension Definition: Within Status, users will find a feature to automatically extend grants that are eligible for a one-time extension of the final budget period of a project period without additional NIH funds through the eRA Commons. The system will automatically change the end date for the grant and notify the appropriate NIH staff.
Submit Extensions
- Grantees can now submit notification to NIH of the initial no-cost extension of the final budget period in a previously approved competing segment.
- Automatically updates budget/project period end dates in the NIH database.
- Automatically generates e-mail notifications to assigned NIH staff and the grantee institution.
- Have until the current budget/project end date to submit (10 day window required for hard copy notifications has been waived for electronic notifications.)
CRISP (http://crisp.cit.nih.gov/ )
CRISP Definition: (Computer Retrieval of Information on Scientific Projects) is a biomedical database system containing information on research projects and programs supported by the Department of Health and Human Services. Most of the research falls within the broad category of extramural projects, grants, contracts, and cooperative agreements conducted primarily by universities, hospitals, and other research institutions; and funded by the National Institutes of Health (NIH) and other government agencies. A relatively small number of research grants are funded by the Centers for Disease Control and Prevention (CDC), the Food and Drug Administration (FDA), the Health Resources and Services Administration (HRSA), and the Agency for Health Care Research and Quality (AHRQ). CRISP also contains information on the intramural programs of the NIH and the FDA.
NIH Ranking Information (http://grants.nih.gov/grants/award/state/state05.htm)
Federal Demonstration Program (http://thefdp.org/ )
Definition: Federal Demonstration Partnership
Cooperative initiative among some federal agencies, including NIH, and outside organizations that receive federal research funding. It conducts demonstration projects to simplify and standardize requirements with the goal of increasing research productivity and reducing administrative costs.
The Federal Demonstration Partnership (FDP) is an association of federal agencies, academic research institutions with administrative, faculty and technical representation, and research policy organizations that work to streamline the administration of federally sponsored research. FDP members of all sectors cooperate in identifying, testing, and implementing new, more effective ways of managing the more than $15 Billion in federal research grants. The goal of improving the productivity of research without compromising its stewardship has benefits for the entire nation.
The FDP uniquely offers a forum for individuals from universities and nonprofits to work collaboratively with federal agency officials to improve the national research enterprise. At its regular meetings, faculty and administrators talk face-to-face with decision-makers from agencies that sponsor and regulate research. They hold spirited, frank discussions, identify problems, and develop action plans for change. Then – again working jointly – they test the new ways of doing things in the real world before putting them into effect.
PeopleSoft (http://www.case.edu/projects/erp/)
What Is ERP?
ERP stands for enterprise resource planning. Enterprise resource planning is an integrated software solution used to manage an organization's resources. ERP systems integrate business management and administrative functions including human resources, accounts payable, purchasing and finance.
What is the Case ERP Project?
The PeopleSoft Enterprise Resource Planning (ERP) Project is one of several strategic initiatives in which leading-edge information technology will be integrated into Case’s business practices. The new integrated administrative system will replace Case’s outdated core administrative applications including payroll, finance, purchasing, accounts payable and provide, for the first time ever, a human resources system. The ERP system will provide the infrastructure to streamline, improve and update the University’s business processes, while delivering superior customer service and support to the entire campus community. Case will have integrated electronic processes through the web-based My CASE portal that will enable faculty, students and staff to realize unprecedented gains in productivity and efficiency by creating a collaborative campus.
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