Where do I get a Non-Standard Vendor Export Form?
The NSV-E form may be found at  Nonstandard
Vendor Export, or may be picked up from the
ARC Office, SOM, TB03A.
I would like to send animals to a collaborator at
another institution. How do I begin the process?
Complete and submit the Nonstandard Vendor EXPORT form
(NSV-E) to the ARC office or the veterinary technician
assigned to Quality Assurance.
What do I need to know about international shipments?
You will need to satisfy the importation requirements
of the country to which you are shipping animals. These
can vary from country to country. Ask your collaborator
to provide this information.
For international shipments an ARC Veterinarian must
physically observe the animals to be shipped within
7 days of shipment and will provide a health certificate
which should be affixed to the outside of the shipping
container.
What information do I need to provide?
Complete the portions of the NSV-E form bordered with
heavy black in the SOURCE INFORMATION and PACKING INFORMATION
sections.
SOURCE INFORMATION PROTOCOL INFORMATION
PACKING INFORMATION
Indicate whether the mice to be sent are currently
housed in microisolators or conventionally. Indicate
the number of separate compartments needed. Adult males
should not be combined from separate cages as fighting
may occur during shipment. Males and females housed
together may breed during shipment. Specify any special
bedding, food and water sources if required during shipment.
Indicate whether you (or a designee) wish to be present
during the packing process.
What information should my collaborator provide?
Complete the portions of the NSV-E form bordered with
heavy black in the RECIPIENT INFORMATION and SHIPPING
BILLING INFORMATION sections.
RECIPIENT INFORMATION
SHIPPING ADDRESS
What information will the ARC provide?
The Animal Resource Center will establish contact with
the receiving animal facility and send the most recent
health status report for the room housing the mice you
wish to send. The ARC also provides information about
standard husbandry and barrier information pertaining
to your mouse colony. The receiving animal facility
may require additional information on colony husbandry
and barrier practices, or may require additional testing
prior to shipment approval. If additional diagnostic
testing is required, incurred charges will be billed
to your account.
What information should the sending animal facility
provide?
SHIPPING ADDRESS
Address:
City: State: Zip:
Country (if not US):
ATTN:
Estimated Date of Shipping:
The correct shipping address is the Receiving Department
of the Animal Facility, NOT your collaborator's laboratory
or office address. The shipment may not proceed until
confirmation of approval to receive animals is received
from the recipient animal facility. The animal facility
generally specifies the shipping address.
How will I know when the shipment is approved?
The receiving animal facility will notify the ARC when
the shipment has been approved. The ARC will in turn
notify you.
How do I ship my animals?
You may choose to ship your animals yourself or contract
with the ARC to perform this service for you. The ARC
Veterinary Technician assigned to Quality Assurance
coordinates the shipping process.
What shipping company should I use?
The Animal Resource Center does not recommend a specific
shipping provider. The following companies provide animal
transportation services:
World Courier 1-800-221-6600
Burlington Express 1-800-225-5229
Emery Worldwide 1-800-443-6379
How do I prepare my shipping crate?
You may obtain a used Taconic shipping crate, if available,
from the ARC, or purchase a shipping crate from Zivic
Miller using an ARC Requisition. Please specify the
number of compartments you require. The shipping crate
should be assembled with bedding and autoclavable food
(if used) and autoclaved at 125o C for 20 minutes. The
ARC can be contracted to prepare your shipping crates.
What happens on the day of shipment?
You (or the ARC) will make arrangements with your shipping
provider for a pick-up location and time.
You (or the ARC) will transfer your animals into the
shipping crate (using proper microisolator technique
if appropriate), add irradiated feed and a source of
water (water transport pack--required for international
shipments, or quartered raw potato). Seal the shipping
container securely and attach the recipient's address,
any pertinent identification information for the animals
and a hard copy of the health status report. It is recommended
that someone remain with the animals to confirm pickup.
NOTE: To prevent thermal injury to your animals, some
shipping companies will refuse to transport animals
when the temperature in Cleveland or the destination
site is lower than 45oF or greater than 80oF. It is
helpful to track weather reports in the summer and winter
when selecting a date of shipment.
How much will this cost me?
For animals shipped out by the ARC the costs are as
follows:
Administrative fee: $50.00
Technical time for assembly of shipment $30.00/hour
Shipping dividers (if used) 4.06@
Napa Nectar water source 2.50@
Transport Costs Billed directly to you or your collaborator's
account
I want to transfer animals to another investigator
at CWRU. What do I do?
The IACUC and ARC must be notified in advance of all
animal transfers. As with any animal order, your collaborator
must have an approved and activated IACUC protocol prior
to receiving animals. Rodent housing rooms within the
ARC have differing health statuses. Rodents may be transferred
from a room with fewer pathogens to a room with equivalent
or more pathogens, but not vice versa. Please contact
the ARC prior to transferring animals to prevent unintentional
disease transfer. Don't forget to change the PI Name,
Protocol number and Contact Telephone number on the
cage cards of all animals transferred. Mark the number
of cages transferred off your own inventory sheet of
your collaborator and onto your collaborator's inventory
sheet. If your collaborator does not have an inventory
sheet or an animal housing room, request that s/he contact
the ARC with his/her account number for housing charges. |
