CWRU School of Medicine (SOM) is the Prime (Award is issued to the SOM)
CWRU SOM receives the award
The Department provies the appropriate documentation, i.e Budgets, Compliance (IACUC / IRB), etc.
A speedtype is set-up for each of the subcontract sites.
Our office then generates the subcontract agreement and provides to the department for approval for standard NIH subcontracts. If the subcontract is non-NIH the subcontract is generated by SOM Research Administration.
The unexecuted agreement is then sent to the subcontracted site.
A partially extend agreement is then provided back to our office.
If all parts of the agreement have been signed/completed, the agreement is executed. If standard NIH our office will sign. If the agreement is non-NIH then SOM Research Administration will sign.
For standard NIH subcontracts, the executed agreement is then scanned and sent via email along with a memo to the department (Administrator and PI) with a cc: to firstname.lastname@example.org (Central SPA). For non-NIH SOM Research Administration will distribute the executed agreement.
CWRU SOM is the Sub-Recipient (Award is issued to another institution/organization)
A proposal/eURF should have been completed by the Department at the time the proposal material was sent to the Prime Institution.
Either the Department, our office, or SOM Research Administration will receive an unexecuted subcontract agreement.
For standard NIH agreements, our office will review & sign the agreement; contacting the department with any questions. For non-NIH agreements, the agreement is provided for SOM Research Administration for their review.
The Partially Executed Agreement (SOM signature only) is then provided back to the Prime Institution for execution.
At this point, the department can request a Preliminary Account via an IPAS form is all compliance items (IRB and/or IACUC) have been provided. Please note the eURF and provide the one page IACUC and/or IRB approval (if applicable), also note the following on the IPAS form: "the Department will be financially responsible for any expenses if the award/contract is not executed." Then send the IPAS form to email@example.com
Once the fully executed agreement is received, if a preliminary account has been created, our office will contact the department to obtain the Internal Budget Form. If a preliminary account has not been created, our office will contact the department to obtain the eURF number, internal budget and compliance (IRB/IACUC) items, as applicable.
The executed agreement and back-up is then scanned along with the internal NOA and provided to the department once the speedtype is set-up within the system.